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Crossroads of America Chapter

April 2, 2002 5:00 – 6:00 PM Conference Call

 Core Team Meeting Minutes

Next Call: Tuesday, April 16, 5pm EST

Attendees:

Bill Austin, Dan Surber, Tom Rarick, Barbara Falls, Tom Kennedy

 Meeting Details:

Review and Debrief of March Meetings

Consensus that the March meetings held in Terre Haute, Indianapolis, and LaGrange during the week of March 11 were successful with positive feedback from attendees and sponsors. 

It was agreed that having the sponsor host provide a brief company overview and discuss the relevance of SE in their organization is a good addition to the program and this has been added to the generic chapter meeting outline proposed by the programs group.

Review of Programs Process

Tom Rarick provided an overview of the programs process draft that he and Vern Smith have worked on.  Meetings should follow a general format:

2 hours in duration – 6:30 – 8:30 pm

o       30 minutes – Social & Eat

o       10 minutes – Sponsor overview

o        5 minutes – Chapter business

o       45 minutes – Presentation

o       30 minutes – Q&A

Additional details regarding specific tasks and responsibilities are included in the draft document.

·        Tom Rarick will email the core team the program process draft document.

There was discussion regarding the creation of a speaker pool to draw from to give the presentations.  This is recognized as a need and is being pursued by Tom Rarick and Vern Smith.

Automated feedback regarding program topic suggestions, perhaps by a tallying mechanism, was requested. 

·        Automated feedback request will be investigated by Joe Rayes, webmaster, with direction by Tom Rarick. Note by Barb Falls: Jeff Harper may be able to provide student help

Identification of Dates for Next Chapter Meetings

June 17 – 21 was tentatively identified as the target week for the next round of chapter meetings.   A program speaker will be identified by the Program team. 

·        Dan Surber and Tom Kennedy will talk with the Program team about possible topics and volunteering for the speakers pool.

It was agreed that meetings currently scheduled, such as ITEC and IEEE, should not be considered regular chapter meetings and not unduly impact chapter meetings.  Consideration should be given to individuals who may be involved in both types of events regarding their time availability.

Membership Status

Dan Surber provided an update on membership.  From current INCOSE reports, it appears that we have 17 members.  These individuals are confirmed to be current INCOSE members affiliated with the Crossroads of America chapter or plan to transfer their affiliation.

There are individuals that Dan is planning to contact to follow up with and confirm their plans to join INCOSE or if they plan to transfer their chapter affiliation. 

Balloting

It was agreed that Barb Falls would contact INCOSE to determine when the next board of directors meeting was to occur and report this back to the core team.  This date will serve as the date we work back from to determine our milestones to submit our charter application.

Communications

There were no communications updates.